Policies and Procedures Manual

Saskatchewan Building Officials Association (SBOA) is in the process of developing a full set of policies to supplement its bylaws and describe its procedures. As policies and accompanying forms are adopted, they will be added to the following list of contents.

Acronyms and Abbreviations

General

1. SBOA Bylaws
2. Code of Ethics
3. Liaisons and Media Relations
4. Appointment of Representatives to Other Organizations and External Committees
5. Corporate Sponsorship
6. Privacy and Protection of Personal Information
7. Use of SBOA Logo

GOVERNANCE

1. Volunteers Qualifications and Responsibilities
2. Directors Orientation
3. Directors and Executive Officers Meetings

MEMBERSHIP

1. Membership Committee
2. Members Rights and Responsibilities
3. Membership Register and Lists
4. Members Meetings
5. Designation of Honorary Members and Life Members
6. Recognition of Deceased Members
7. Complaints
8. Discipline

CONFERENCE

1. Conference Committee
2. Role of Conference Host Committee
3. Conference Sponsorship, Trade Show and Advertising
4. Conference Speakers, Entertainment, and Invited Guests

EDUCATION

1. Education Committee
2. Course Delivery
3. Exam Delivery
4. Exam Results Appeals
5. Updating Courses and Exam Question Banks
6. BCTC Program

CERTIFICATION

1. Certification Committee
2. Certification Program
   • Examination Content Outline
3. Continuing Professional Development Program
4. Changing the Certification Program
5. Certification and CPDP Decision Appeals

COMMUNICATIONS

1. Communications Committee
2. Communication Methods
3. Newsletter Content
4. Website Content and Maintenance

FINANCE

1. Additional Duties of Treasurer
2. Budget Preparation
3. Membership Dues
4. Reimbursement for Expenses on SBOA Business
5. Payments to Other Organizations
6. GST Status

ADMINISTRATION

1. Records Control and Security
2. Archives Guidelines
3. Additional Duties of Secretary
4. Executive Secretary
5. Handling Incoming Information and Requests
6. Standards for Documents
7. Contractor Services

FORMS AND SAMPLE FORMATS

1. Code of Ethics Printable Card
2. Certified Building Official Agreement
3. Annual Code of Conduct Declaration
4. Sample Board of Directors Meeting Agenda
5. Sample Meeting Minutes
6. Sample Committee Budget
7. Sample Annual Membership Application or Renewal
8. Sample SBOA Annual Meeting of Members (AMM) Agenda
9. Member’s Motion at a Meeting of Members
10. Sample Director’s Report to the Members
11. Sample Conference and Meeting of Members Sponsorship Letter
12. Certification Application
13. Certification Program Checklist
14. Continuing Professional Development Record
15. Sample SBOA Annual Budget
16. Sample SBOA Financial Statements
17. Sample SBOA Annual Return for the year _________
18. Expense Reimbursement Claim
19. File System Index